Tag Archives: time scheduling

Timely Tips From Southeastern Admin

I hope you are ready to Get In Gear for the New Year!2014a

Many of us took the respite over the holidays to refocus on our business plan, strategies and tactics.  Now that you have your marching orders, so to speak, the list of items that you want to knock out can be daunting.

To get you started, here are some time organizing tips that might help:

1.  Make a list and prioritize.    Once you have your list of goals for the new year, break them down into small chunks so that you can realistically accomplish them, and mark milestones in your calendar.  Keep in mind that some things may never get done.    If some items are so low on your list, consider delegating or not doing them at all.

2. Make an appointment with yourself.  Actually having the time marked in your calendar for tasks will help ensure that you get them done.   Create recurring time blocks if you need to complete a task every day, every week, etc.

3. Know thy self.  When scheduling time, make sure you block out the time of day when you are the most productive for the task at-hand.  Are you a morning person, or do you tend to have that creative energy flowing late at night?  If all you can manage at 8am is to be dressed, then use that time for low-brain function tasks, such as entering your contacts into your database, or writing thank you notes for referrals or client visits.

4.  Allocate more than enough time and commit full attention.   If, for example, you are scheduling time for social media posting and it takes you 30 minutes to an hour to complete a decent post, then schedule a full hour and add on additional time for proofing and the actual posting.  It’s one thing to put an action item in your calendar, but it’s quite another to get the work done.  Make sure that you do not feel rushed to complete your projects.  Rushing through tasks can make you feel anxious and overwhelmed, as well as cause you to make mistakes.  If you’ve over-scheduled time, then you’ll reap the benefits from any unused time to focus on other items, or pursue unexpected opportunities.

5.   Respect your time.  Emergencies and opportunities will surely overlap the time you have scheduled for yourself, but if you stick to your plan then you will be closer to accomplishing your goals.

6.  Know your limits, and keep the big picture in mind.  Just because you can do something, does not mean that you should.   Is your time best spent somewhere else?  Does it take you two to three times longer to do something than someone with more experience?    Is it a task that you just despise doing?  If so, then either don’t do it or delegate it out.

Remember to keep a positive outlook.  You’ve set these goals to better your business, and ultimately to be happier in life!

Lora Zibman   |   www.SoutheasternAdmin.com  |  770-609-0904

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